Bar Hire Terms and Conditions


DEFINITIONS

 

‘Company’ is UK Mobile Bars Limited or their subcontractors or agents.

‘Client' is the person hiring the equipment or services from the Company.

‘Period of Hire’ is the period from installation by the Company and collection by the company or, where the client is installing equipment themselves this period is from receipt of the equipment to its return to the company.

‘Deposit’ is the amount of money payable to UK Mobile Bars Limited to guarantee the booking.   

‘Minimum Spend’ is an agreed income that will be achieved by the bar to cover overheads. The Client would be responsible for paying the difference between the final sales total and the minimum spend figure should there be a shortfall.  The minimum spend will be agreed at the time of booking and card details will be taken two days before the event to suspend this amount.

‘Package’ is an add service on that can be selected for pay bars, such as providing reception drinks or table wine. 

 

Bar Equipment and Keg Hire Only

 

1. CONDITIONS

 

Unless stated in writing all bookings are accepted subject to the Terms and Conditions of hiring stated below.  

 

2. SITE

 

(a) The Hire charges are based on the assumption that the site for equipment instalment is a flat level firm ground with easy access for motor transport.

(b) The client is required to provide the company with a plan showing the position in which the bar and or equipment are to be placed or should have a representative on the site for that purpose. In the absence of both then the company’s own staff, having placed the bar and equipment where they think fit shall be deemed to have completed the contract.

(c) Only equipment specifically stated in the quote is included in the hire. The client must ensure all aspects of their service and equipment requirements have been discussed with the company prior to making the booking.

 

3. HIRE CHARGES

 

(a) The charges laid out in the quote are for hire only and not for purchase of equipment. The quote is valid for 30 days from the date stated on the quote.

(b) A 25% deposit of the total hire cost is required upon booking and the booking is not confirmed until the deposit and the completed booking form are received by the company.

(c) If the booking is made three months or less before the equipment delivery/collection date a 50% deposit will be required.  

(d) Full payment is required 30 days before the period of hire commences.

 

 

4. VARIATIONS

 

(a) If for any reason the Company is no longer able to supply the equipment ordered the Company will notify the Client as soon as possible and supply alternative solutions. If these solutions do not satisfy the needs of the Client they may terminate this contract and any payments made will be refunded in full.

 

5. PAYMENT

 

(a) Payments must be made in accordance with the terms stated in the Company's quotation.

(b) Should settlement not be made in accordance with our payment terms then interest will be charged at 4 % per annum above the base rate of the National Westminster Bank Plc.

(c) If a booking is made 30 days or less before the delivery/collection date full payment is required at the point of booking.

(d) Payments can be made by bank transfer, debit or credit card and cheque.

 

6. LOSS OR DAMAGE

 

(a) The Client shall, during the Period of Hire be responsible for the maintenance and safe

custody of the Company's equipment.

(b) The Client must be satisfied with the equipment before use and notify the Company of any incorrect deliveries or unacceptable equipment at the point of delivery/installation.

(c) Any damage caused to the equipment during the Period of Hire will be charged to the Client on a replacement value basis.  

(d) Where glassware has been hired breakages or losses are chargeable to the Client at £1.00 per unit.

 

7. ATTENDANCE

 

(a) The Hire cost does not include attendance by the Company's staff except during the actual installation unless otherwise agreed as part of the initial quote.

 

8. CONTRACT

 

(a) No verbal representations or arrangements are recognised by the Company. A booking is only deemed valid once the Client is in receipt of a booking confirmation from the Company.

(b) The Company will provide the Client with a booking confirmation upon receipt of a fully completed booking form and the Deposit payment from the Client.

(c) Should the Company not have availability of the required equipment upon receiving the completed booking confirmation from the Client and the Client is not satisfied with any alternative equipment the Company recommend then the deposit will be returned to the Client.

 

9. CANCELLATION

 

(a) Should the Client wish to terminate the contract then the following cancellation fees will be charged to the Client by the Company:

100% of the Hire price for notice less than 7 days prior to the Period of Hire.

50% of the Hire price for notice between 7 and 28 days prior to the Period of Hire.

25% of the Hire price for notice more than 28 days prior to the Period of Hire. 

 

10. PERIOD OF HIRE

 

(a) The Period of Hire will be specified on the booking confirmation. Any equipment not returned to the Company by the exploration of the Period of Hire is subject to an additional daily hire charge to be paid by the Client.

 

11. KEG HIRE

 

(a) The Company will refund the Client for any unused kegs providing these are returned at the end of the Period of Hire in a saleable condition with the seal in untampered with.

(b) All kegs whether empty or full should be returned at the end of the Period of Hire. 

 

Pay Bar and Pre Paid Bar Service Only

1. CONDITIONS

 

Unless stated in writing all bookings are accepted subject to the Terms and Conditions stated below. 

 

2. SITE

 

(a) The booking is accepted on the assumption that the site for equipment instalment is a flat level firm ground with easy access for motor transport.

(b) The client is required to provide the company with a plan showing the position in which the bar and or equipment are to be placed or should have a representative on the site for that purpose. In the absence of both then the company’s own staff, having placed the bar and equipment where they think fit.

 

3. PAYMENT

 

(a)    Payments and/or deposits should be paid by the Client upon booking the Company's bar service. 

(b)    Where a deposit is refundable the refund will be processed once the Bar Manager representing the Company at the event has confirmed that the qualifying factors have been met. The Client will be advised on these qualifying factors at the time of booking.  

(c)   Bookings made before 1st January 2017 are not eligible for deposit refunds.

 

(d) Dependant on the number of guests attending the event and its location the Client may be asked to commit to a minimum spend. The client will be advised of this at the time of booking.

(e) If a package is selected the value of that package will be deducted from the minimum spend amount. 

(f) If an additional package is selected the cost will be sent to the Client on a quote. The charges laid out in the quote are valid for 30 days from the date stated on the quote.

(g) A 25% deposit of the total package cost is required upon booking and the booking is not confirmed until the deposit and the completed booking form are received by the company.

(h) If the booking is made three months or less before the event a 50% deposit will be required.  

(i) Full payment is required 30 days before the event date.

(j) Payments can be made by bank transfer, debit or credit card and cheque.

 

4. CONSUMPTION OF ALCOHOL NOT PROVIDED BY THE COMPANY  

 

(a) At the event guests are required to purchase their drinks from the bar provided by the Company and no additional drinks are permitted at the venue.  This is a licensing condition for which the Company retain responsibility. The Company reserves the right to confiscate unauthorised drinks or remove them from the premises.

(b) Arrival drinks arranged by the Client are permitted providing they are for consumption during the pre-meal period. The Company requests that they are informed of this before the event.  

(c) Table wine and all other table drinks including drinks for toasting arranged by the Client are permitted providing they are for consumption during the meal only. The Company requests that they are informed of this before the event.

 

5. LICENSING


(a) The Company is responsible for the operation of the Clients bar in accordance with the licensing act 2003.

If alcohol is being sold to guests at the bar the venue must be licensed, this includes venues such as

Marquees and private houses. If no such license exists for the premises the bar will not be permitted to open. A copy of the license must be available for inspection upon the Company’s arrival.

(c) If the license application service has been selected the Company will carry a copy of the license.

(d) The Company operates a strict policy on underage drinking. Guests that appear to be under 21 years of age may be asked to show photo I.D. in an acceptable format. Acceptable formats include driving licenses, passports or approved I.D. cards.

(c) The Company reserves the right to refuse alcohol if a guest appears too intoxicated or is behaving in an abusive or threatening manner. 

 

6. ACCESS

 

(a) The Client is required to ensure that the Company have access to the venue at a mutually agreed time for the installation of the bar equipment.

(b) Any restrictions to venue access such as unloading restrictions, parking or height restrictions must be communicated to the Company 14 days in advance of the event.

 

 

7. Cancellation

(a) In the event of cancellation your booking is non-refundable. 

(b) If the event is cancelled and the Company is not advised prior to the event date the Company will charge the Client £250.00.

8. GDRP

Privacy Notice

UK Mobile Bars Ltd (UKMB) is committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your booking, UK Mobile Bars Ltd is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.

 

What personal data we hold on you

You may give us information about you by filling in our forms at an event or online, completing a booking request form or by corresponding with us by phone, e-mail or otherwise.  The information you give us includes your name, address, e-mail address, phone number, event details, date and location, guest numbers and catering requirements.

 

Why we need your personal data

The reason we need your data is to be able to administer your booking, and provide the services you are signing up to when you book our services.  Our lawful basis for processing your personal data is that we have a contractual obligation to you as a client to provide the services you are booking us for.

 

Reasons we need to process your data include:

  

·         processing of booking  forms and payments;

·         liaising directly with venues, caterers and suppliers about your booking

·         for the purposes of attaining Temporary Events Notices

·         pre-order table drinks services

 

Marketing and communications (where separate consent is provided)

 

·         you may have in the past consented to receiving information about our products and services by email. If you wish this to continue you do not have to do anything. If you would prefer not to receive such communication in the future you can click here link to remove your email address from our contacts list.

 

 

On occasion we may collect personal data from non-clients (e.g. any non-client who fills in a quotation form at a Wedding Fayre or event).  This information will be stored for eight weeks after an event and then destroyed securely.  Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-clients to process this data, which we will ask for at the point of collecting it.

 

UKMB has the following social media pages Facebook, WhatsApp, Twitter, and Instagram.   Any one is free to join these pages.  If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that UKMB do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data on our social media pages.

 

Who we share your personal data with

 

UKMB does not supply any personal data it holds for this purpose to any other third party. UKMB’s data processing requires your personal data to be transferred outside of the UK for the purpose of cloud hosting.  Where UKMB does transfer your personal data overseas it is with the appropriate safeguards in place to ensure the security of that personal data.

 

How long we hold your personal data

We will hold your personal data on file for as long as you are a client with us.  Returning client data is updated every year on booking request forms.  Any personal data we hold on you will be securely destroyed after four years of inactivity on your client account. Your data is not processed for any further purposes other than those detailed in your booking.

 

Your rights regarding your personal data

As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

 

As a data subject you are not obliged to share your personal data with UKMB. If you choose not to share your personal data with us we may not be able to administer your booking.

 

For further information you can contact us at info@ukmobilebars.com